Program · Individuals
ChatGPT & Gemini for Productivity (Workday Upgrade)
Turn AI into a genuine time-saver for your workday. We'll plug tools like ChatGPT and Google Gemini into how you already communicate, track work, and plan your days — instead of adding more noise and more tabs.
The goal: fewer spinning plates in your head, more calm, clear days where email, meetings, and tasks feel under control. No "inbox zero" fantasies, just realistic upgrades to how you already work.
Program overview · Audio
A short overview of how this program helps you design, build, and use personal AI assistants without writing a line of code.
What you’ll be able to do after this program
Less context switching, fewer open loops, more focused work time you actually control.
- • Draft clear emails, updates, and documents with AI — without sounding like a robot.
- • Turn long threads, documents, and meetings into concise summaries and next steps.
- • Plan your day and week with AI as a thinking partner, not a boss.
- • Build a light "command center" for tasks, follow-ups, and priorities.
- • Use safe patterns that respect privacy, policies, and your own judgment.
Who this is for
- • ICs and managers with too many plates spinning
- • People who live in email, chat, and meetings
- • Anyone who's tried AI, but hasn't woven it into their actual workday yet
What you’ll work on
- • Real emails, docs, and threads from your work life
- • Your calendar, task system, and weekly rhythm
- • A reusable set of prompts and templates
Curriculum at a glance
Four modules that plug directly into how most knowledge workers already spend their days.
Module 1
Email, messages & quick responses
- • Clear, human-sounding drafts in your own voice
- • Reply frameworks for tricky conversations
- • Taming long threads into simple actions
Module 2
Meetings, notes & docs
- • From messy notes → crisp summaries
- • Meeting prep using agendas and context
- • Turning documents into briefs and recaps
Module 3
Daily & weekly planning with AI
- • A simple morning check-in ritual
- • Turning a noisy to-do list into a plan
- • Weekly review prompts you’ll actually use
Module 4
Playbooks, templates & guardrails
- • Saving and reusing your best prompts
- • Simple rules for safe AI usage at work
- • Your personal “AI workday playbook”
1. Email, messages & quick responses
Cut the time you spend staring at a blinking cursor.
We start where most of your day lives: inboxes and chat. The goal is better responses in less time — still written by you, just with a quiet AI assist.
- • Role + goal + tone prompt patterns for replies
- • Handling sensitive or political conversations
- • Turning long threads into one clear response
- • When not to automate a reply
Inbox upgrade session
We'll work from real examples (anonymized if needed) and design:
- • A few "go-to" reply prompts
- • A pattern for recap + next steps mails
- • A short checklist before sending AI-assisted messages
2. Meetings, notes & documents
Make meetings and docs produce clear outcomes instead of more clutter.
Here we focus on the before-and-after of meetings and long documents: prep, capturing what matters, and turning it into decisions and action.
- • Pre-meeting context gathering with AI
- • From messy notes → summaries & tasks
- • Turning docs into briefs, FAQs, or slides
- • Keeping your voice while using AI drafts
Notes & recap workflow
Together we'll define a simple loop you can repeat for most meetings:
- • Capture → summarize → tag key decisions
- • Generate follow-up emails or updates
- • File everything where future you can find it
3. Daily and weekly planning with AI
Use AI as a thinking partner for focus, not as a boss barking orders.
We plug AI into your calendar and task system in a way that feels grounded, not magical. The goal is realistic plans you actually follow.
- • Morning check-in prompts for clarity
- • Turning an overloaded to-do list into a plan
- • Weekly review questions you’ll reuse
- • Avoiding over-optimistic fantasy schedules
Your "AI planning ritual"
You'll leave with a short script you can run whenever the week feels chaotic:
- • What matters this week?
- • What can wait or be dropped?
- • What does a realistic day actually look like?
4. Playbooks, templates & guardrails
Capture what works so you don’t start from scratch every Monday.
Finally, we document your best prompts, routines, and constraints so they survive busy seasons, new roles, and new tools.
- • A simple structure for your prompt library
- • Adapting prompts as your role changes
- • Red lines: what you never hand to AI
- • How to explain your setup to a manager or team
Your AI workday playbook
We wrap by packaging everything into one living document:
- • Your core workflows
- • Your favorite prompts and templates
- • Your personal safety & judgment rules
Format & logistics
Designed for people with real calendars, real meetings, and limited energy.
Schedule
- • 2–3 weeks total
- • Weekly live sessions (60–75 minutes)
- • Optional co-working / office hours
Group size
- • Individuals, or groups of 3–10
- • Open cohorts or company-specific groups
- • No special technical skills required
What you leave with
- • A calmer, more intentional workday rhythm
- • Reusable prompts for email, meetings, and planning
- • A documented AI workday playbook you can grow over time
FAQ: ChatGPT & Gemini for Productivity (Workday Upgrade)
Common questions from people juggling overflowing inboxes and calendars.
Do I need to already use ChatGPT or Gemini?
It helps if you've opened them before, but you don't need to be a power user. We'll walk through setups and give starter prompts you can adapt quickly.
Is this just about "inbox zero"?
No. Inbox zero is optional. This is about realistic, sustainable habits: clearer emails, better follow-through, and less cognitive load — not perfection.
Will this work if my company has strict policies?
Yes. We focus on safe patterns, anonymization, and using approved tools where possible. You'll create your own personal guardrails that fit your situation.
Can I reuse this system if I change roles or tools?
Absolutely. The playbook you build is tool-agnostic. You can swap ChatGPT for another model or move to a new job and still use the same workflows and prompts.
Ready to turn AI into a calm, steady workday co-pilot?
Join as an individual or bring a small group. We'll help you turn ChatGPT & Gemini into practical habits that stick.
If you’d like to run this as a private cohort for a small team at your company, mention that in your note and we'll share options.